Apply Signatures Automatically for New Messages & Replies

Goal: This article will assist you in setting up existing signatures to automatically appear when you write new messages and when you reply to existing messages.

Applies to: Applies to: Microsoft Outlook 2013 & Microsoft Outlook 2016

Step 1:

From within Outlook click on File in the top left and click on Options (1) from the left side menu.


Step 2:

From the left side click on the Mail tab (2). Then click on the Signatures button (3) from the options that appear.


Step 3:

You will be presented with a new window where you will be able to create, edit and choose default signatures. We will be concentrating on the top right side.

Email Account (4): Choose your email address from the drop down list for which you wish to apply automatic signatures to. (If you only have one Email account added in Outlook there will only be one option on this drop down menu).

New Message (5): Choose the name of the signature you wish to apply for new messages when sending from the chosen email account.

Replies/Forwards (6): Choose the name of the signature you wish to apply when you reply/forward an existing message in relation to the chosen email account.


Step 4:

To finish press the OK button in the bottom right corner.

When you attempt to write a new message in Outlook you can see that the signature will now automatically apply, as per the image below. If you have chosen a signature from for replies/forwards then this will also appear when you reply/forward an existing message.


Please Note:

If you do not see anything in the drop down for Step 3 for New Messages/Replies it will be because you have not yet created your signature. You will first need to create your signature. You can do this by going to the following page: Creating a Basic Signature for Outlook