How to invite external users to a Teams meeting

Teams can be used to arrange video meetings with users outside of your organisation – even if they do not have a Microsoft 365 account or the Teams app installed. Follow the steps below to do this.

1. From the Teams app, select the Calendar tab on the left.

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2. Click the New Meeting button in the top right of the screen.

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3. Fill in the meeting details such as title, time, description.

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4. To add external users to the meeting, type their full email address in the attendees box and press enter. The address will appear in a “bubble” if it has been successfully entered as an attendee. Repeat this for any other attendees.

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5. Once happy with all your meeting details, click the Send button. This will send out an invite to all users with a link to join the meeting.

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If you would like to send instructions to external users on how to join the Teams meeting, please see our guide here.